Providence Health & Services Sr. Executive Assistant in Mission Hills, California


Providence is calling a Executive Assistant Senior (Utilization Management ) Temporary Full Time / Days to our Facey Medical Foundation Mission Hills Corporate office located in Mission Hills, CA.

In this position you will be responsible for providing:

  • Performs advanced administrative assignments of a highly compliant, confidential nature including the oversight and coordination of the functions and activities of Utilization Management, Contracting and Facey Medical Group Hospitalist Division. Works independently under general instructions on a wide variety of assignments. Frequently uses initiative and independent judgment in exercising discretion with those coming in contact with the Administrative Director – Managed Care and Director of Contracting, UM and Case Management and their corresponding direct reports. Readily adapts to the environment and the organizational culture. Positively supports the organization, the executive FMF/FMG teams, other members of the admin team, and fosters harmonious external and internal working relationships. Completes assignments within strict deadlines with a high degree of accuracy. May be asked to coordinate projects that will require assistance from other admin assistants.


The required qualifications for this position include:

  • Five years plus of previous administrative assistant experience.

  • Ability to communicate/interface effectively both verbally and written at all levels with external and internal customers.

  • Excellent customer service skills.

  • Must have initiative and use proper judgment with minimal supervision.

  • Must be detail-oriented and organized.

  • Ability to prioritize and manage multiple projects.

  • Excellent proficiency in Microsoft Office, including Power Point, Word, Excel spreadsheets and pivot tables, and calendar functions.

  • Typing at least 80 wpm.

The preferred qualifications for this position include:

  • Associate’s degree in health or business administration preferred.

  • Healthcare background preferred.

About the organization you will serve:

Facey Medical Group is a multi-specialty medical group with over 160 physicians providing care to the growing population in the North & East regions of Los Angeles & Ventura Counties. Twelve medical clinics, including two urgent care centers and dedicated women's centers, are located across the San Fernando, Santa Clarita, San Gabriel and Simi Valleys. The group began as a single medical practice over 90 years ago.

Facey is part of Providence Health & Services, an integrated, not-for-profit 5-state network of hospitals, care centers, medical clinics, affiliated services and educational facilities spanning from California to Alaska.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Clinical)

Location: California-Mission Hills

Req ID: 206721