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Providence Health & Services Medical Staff Services Specialist in Mission Hills, California


Providence is calling a Medical Staff Services Specialist ( Full Time / Day Shift) to our Providence Facey Medical Foundation location in Mission Hills, CA.

In this position you will:

  • Supports the Medical Staff Office Department to meet the administrative needs of the President and Clinical Department Chairmen in Facey Medical Group (FMG) by providing a variety of administrative services

  • Responsibilities include, but are not limited to support for FMG

  • Provides support to Coordinator of Medical Staff Services as a FMG liaison to Facey Medical Foundation leadership for and FMG Committee meetings including meeting planning, minuting, and follow-up of action items and special projects to the President

  • Provides for back-up when Medical Staff Office department members are out of the office

  • Provides a variety of skilled administrative assistant and administrative duties

  • Types and assists with composing correspondence, reports, records and other documents

  • Answers and screens phone calls and processes mail

  • Covers the Jade Executive Office Reception Desk as needed.

  • Assists in department projects as directed

  • Reports to the Medical Staff Coordinator - Medical Staff Services and performs other duties as assigned by the Medical Staff Coordinator – Medical Staff Services and the Medical Staff Office Manager


Required qualifications for this position include:

  • Minimum 3 years previous administrative assistant experience.

  • Ability to communicate/interface effectively both verbally and written at all levels with external and internal customers.

  • Possess excellent customer service and written and communication skills.

  • Must have initiative and use proper judgment with minimal supervision.

  • Must be detail-oriented, organized, with the ability to prioritize and manage multiple projects.

  • Must have excellent knowledge of Word and Excel programs, including the ability to create graphs and tables.

  • Must be able to type 50-55 wpm and have a good working knowledge of PowerPoint.

Preferred qualifications for this position include:

  • Associate’s degree or equivalent in related field

  • Experience with Survey Monkey

  • Healthcare background

About the organization you will serve:

Facey Medical Group is a multi-specialty medical group with over 160 physicians providing care to the growing population in the North & East regions of Los Angeles & Ventura Counties. Twelve medical clinics, including two urgent care centers and dedicated women's centers, are located across the San Fernando, Santa Clarita and Simi Valleys. The group began as a single medical practice over 90 years ago.

Facey is part of Providence Health & Services, an integrated, not-for-profit 5-state network of hospitals, care centers, medical clinics, affiliated services and educational facilities spanning from California to Alaska.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Clinical)

Location: California-Mission Hills

Req ID: 240912